FINANCE AND GRANTS COORDINATOR
Reports to: Country Director/Manager
Location: Accra, Ghana
Duration: Full-time Role- Twelve Months, renewable on availability of funds.
The African Fertilizer and Agribusiness Partnership (AFAP) is an independent non-profit organization founded in 2012 by a partnership of African development organizations. It was built on the work of the Comprehensive African Agriculture Development Program (CAADP), a framework for achieving ambitious agriculture development goals set in place by African nations and leaders.
AFAP is a service provider to the private and public sectors on sustainable development projects and policies focused on market-driven business solutions in fertilizer and agribusiness for agriculture productivity. We add value to the fertilizer and agribusiness value chain by building the capacity and linking African Hub-Agrodealers and Smallholder Farmers to global fertilizer and food companies, balanced crop nutrition products, technology, financing and equipment providers in Africa.
PURPOSE OF THE ROLE
The Finance and Grants Coordinator provides quality and proper stewardship of all field-level donor grants by managing the financial resources of projects and relay the flow of information to program staff and headquarters.
The Finance and Grants Coordinator will be responsible for all field-level financial activities, including day-to-day accounting practices, management and reporting, budget, general accounting, billing, grants financial management.
KEY DUTIES AND RESPONSIBILITIES
Field-level Donor Grants Management
- Handles the day-to-day financial grant management (non-programmatic) aspects of field-level donor grants
- Provides support to program staff regarding donor tracking, project budgets and financial reporting
- Is familiar with the project compliance requirements/documents and advises the Country Director/Manager accordingly
- Tracks and manages field-level donor grant contracts and payments to beneficiaries (APC Contracts) and their budget pipelines
- Develops and implements an effective field grant coding and billing system that assures that all grant payments are billed correctly, and include proper supporting documentation
- Ensures that all field expenditure supporting documentation are properly filed and secured
- Maintains comprehensive internal controls on grant and financial management, and sub-contracts to beneficiaries
- Maintains burn rates of project monies on a monthly basis
- Keeps the relevant staff informed about upcoming reporting deadlines and related deliverables thereby ensuring smooth completion of work responsibility throughout the life of award processes
- Troubleshoots, when necessary, any field-level misunderstandings between AFAP and Donor (in close collaboration with the Head of Operations and Compliance)
- Coordinates the annual budget process and tracks actual performance against the annual budgets
- Prepares accurate and timely monthly internal and external financial reports
- Keeps accurate and complete financial records for each program with summary reports tracking monthly revenue and expenditure on all grants and contracts at each month-end
- Allocates shared project costs to relevant projects
- Prepares monthly cash forecasts and requests in consultation with the project managers
- Ensures salaries are transferred in a timely manner and maintains payroll records
- Manages the disbursement and accounting of funds advanced to Country Offices
- Manages the day-to-day effective administration of accounts and petty cash
- Responsible for the processing of all accounts payable and ensuring all invoices are paid on time
- Manages banking activities and prepares monthly balance sheet reconciliations
- Ensure compliance to internal and donor policy requirements
- Advises HQ on the legal, tax and employment regulations of the Country
- Ensure that proper procedures and regulations regarding the maintenance of bank accounts, and exchange rates are followed.
- Ensures all statutory deductions and payments are remitted to the relevant agencies within the set timeframes
- Assists in the preparation of the annual audit and additional donor-specific audits
- Maintains a log of compliance and human resource matters reported and ensures appropriate escalation and response to ensure resolution
- Prepares year-end schedules and compiles other documentation for audits
- Submits monthly and specific compliance reports on the work-in-progress to the Country Director and Head of Operations and Compliance.
- Education: Degree in Financial Management, Accounting, Business Administration or related field
- A minimum of three years’ experience in project-level financial accounting/ grants accounting
- Familiarity with specialized nonprofit industry accounting practices, budget monitoring, reporting requirements and procedures
- Experience in managing grants across a range of stakeholders and in supporting grantees to ensure compliance with grant processes
- Proficiency in clearly communicating information about finances and accounting issues to non-accountants and individuals with varying levels of financial expertise
- Acumen in maintaining accurate financial records and preparing clear and accurate reports for informational, auditing, and operational use
- Demonstrated leadership qualities and ability and skills to succeed in a teamwork environment
- High focus on deadlines and attention to detail
- A proven track record of trustworthiness, personal accountability, and exceptional ethics
- Action-oriented and resilient
- Computer skills including spreadsheets, database, accounting package (QuickBooks) and Internet/email
Qualified applicants, please send your CV and a one-page cover letter to support your application, along with salary requirements, to email@example.com
The closing date for submission of applications is 16 April 2021. Only shortlisted candidates will be contacted.
Download a PDF Copy of the AFAP Ghana Grants Coordinator Vacancy